Infrastructure Accounting Clerk, Engineering

Fort Erie bridges big city entrepreneurial opportunities with small-town charm and lifestyle. Quality of life is incomparable with its strong values, a dynamic work environment and easy access to modern amenities complemented by small-town ambience, warmth and welcome. Along with an array of historical sites, natural beauty and beaches, recreational trails, excellent fishing, birding and cycling, and a gateway to Buffalo via the Peace Bridge, Fort Erie has so much to offer!

The Town of Fort Erie is a diverse and welcoming community.  Come join our team of dedicated, professional and committed co-workers and put your mark on something that is exciting and rewarding.  We are recruiting people who share our values of teamwork, respect, honesty and commitment.  Our mission is to lead and serve Fort Erie by pursuing opportunities, leveraging partnerships and managing our resources to achieve prosperity.

The Infrastructure Accounting Clerk, Engineering will assist the Director of Infrastructure Services and Manager of Engineering in developing, implementing, monitoring and reporting on capital and operating budgets and programs.

The ideal candidate will have an OSSD plus an additional program of over two (2) and up to three (3) years, such as a 3-year College Diploma in Accounting. They will have over one (1) and up to and including two (2) years’ experience with construction contracts including supplemental training or equivalent experience in Construction Technology and Contract Administration. They will have Applied, technical knowledge of computers, including office, budget, accounting and database applications, and MS Office Suite (Word, Excel, Power Point). The ideal candidate will be applied, technical knowledge of mathematical and statistical concepts/formulas, bookkeeping and accounting procedures, policies and practices. Strong problem solving, communication, and customer service skills are required to perform this role.  

This union position offers an hourly rate of $31.56, based on 37.5 hours weekly and a comprehensive health, benefit and pension package.

If you are looking for an opportunity to learn and grow and promote positive change in a friendly, safe environment, we'd love to hear from you!

Fort Erie: A Community for Everyone

The deadline for receiving applications is 12:00 NOON local time on Wednesday, October 22, 2025. For more information and to apply for this position please visit www.forterie.ca.

The Town of Fort Erie is an equal opportunity employer. Accommodation is available to candidates upon request. We thank all applicants for their interest, only those advancing through the recruitment process will be contacted.  Personal information is collected under the Municipal Act, 2001 to determine employment suitability.

Department:          Infrastructure Services

Division:                 Engineering Division

Reports to:            Manager of Engineering

Position Objective

To assist the Director of Infrastructure Services and Manager of Engineering in developing, implementing, monitoring and reporting on capital and operating budgets and programs.

Duties & Responsibilities

1. Research, collect and analyse financial data to support the development of financial submissions, budgets and project plans, both current and long term.
2. Update and maintain the annual capital program financial records.
3. Assist with the implementation of the Town’s Asset Management Plan as it relates to the capital program.
4. Compile and maintain financial records and input data to the financial management system; establish and/or maintain infrastructure databases. Support the initiation, tracking and completion of capital projects by; receiving/securing/tracking Letters of Credit/deposits and proactively monitoring correspondence and expenses; reviewing active capital projects and completing capital surplus/deficit reporting, in consultation with project managers and Manager, Procurement Risk Management.
5. Monitor/assist with monitoring capital budget account activities; receive and process capital project revenues and expenditures (including statutory hold-backs and local improvement charges) in compliance with legislation, policies and procedures. 
6. Compose/assist with preparation of regularly and recurring administrative and financial reports, summaries, correspondence and other communications including quarterly variance reporting and analysis for Council.
7. Receive, evaluate and re-direct/respond to enquiries and concerns from the public, stakeholders, co-workers regarding capital programs or projects and monitor result.
8. Liaise with other levels of government, public utilities and contractors to coordinate services and/or funding associated with capital projects. 
9. Communicate Infrastructure Services and Engineering Division policies and protocols to the public, stakeholders and co-workers. 
10. Prepare/assist with preparation of tender documents, provide administrative support to the tender call process, tender evaluation and contract award.
11. Perform records management for capital program.
12. Schedule/coordinate/prepare for appointments, meetings information sessions.
13. Act for Office Supervisor and/or Secretary-Receptionist when required; provide general administrative and operational support as directed.

Education & Experience

• Education (Knowledge) – OSSD plus an additional program of over two (2) and up to three (3) years.  College Diploma in Accounting (3-year).
• Supplemental training or equivalent experience in Construction Technology and Contract Administration
• Experience & Training - Over one (1) up to and including two (2) years’ experience   with construction contracts including; contract documents, contract types, project descriptions, contract pricing, procurement, payment basis, construction schedule, contract law and construction scope, conditions and responsibilities as well as with finance, accounting or bookkeeping to understand the information and instructions related to financial matters and recommendations.
• Valid Ontario driver’s license with a driving record acceptable to the Corporation

Knowledge

• Applied, technical knowledge of computers, including office, budget, accounting and database applications; MS Office Suite (Word, Excel, Power Point), HCL Notes, CRM, internet 
• Applied, technical knowledge of various office equipment, including fax, printer, photocopier, scanner, mailing machine
• Applied, technical knowledge of mathematical and statistical concepts/formulas
• Applied, technical knowledge of bookkeeping and accounting procedures, policies and practices.
• Technical knowledge of municipal operations, activities, budgets and procedures
• Working knowledge of construction contracts, construction technology, contract administration, procurement processes, contract financial management and legal agreements.
• Working knowledge of project scheduling and project accounting
• Understanding of various cost sharing programs to support financial accounting and reporting
• Working knowledge of Municipal Act, Drainage Act, Local Improvement Act, Occupational Health & Safety Act
• Working knowledge of public sector office procedures
• Working knowledge of health and safety rights/responsibilities

Skills & Ability

• Accurate keyboarding and data entry where speed is a consideration
• Speed writing/note-taking
• Prepare error-free internal and external correspondence
• Perform accurate mathematical and statistical calculations 
• Solve problems related to complex financial issues
• Ability to gather information from multiple sources 
• Prepare correct verbal or written financial reports 
• Provide actionable financial guidance to various stakeholders on municipal projects
• Use best judgement to propose solutions or improvements where required
• Accept direction, prioritize tasks and complete assignments with limited re-work; well organized
• Communicate effectively with and work harmoniously with colleagues and the public
• Deliver quality customer service
• Adaptable to change; willingness to learn and practice new skills as required from time to time
• Demonstrated problem solving/analytical skills 
• Ability to initiate research to answer inquiries or provide advice related to a project
• Use and maintain a financial data base
• Exercise discretion and respect confidentiality

Supervision of Others

Direction of others not normally part of the job requirement, but there may be a requirement to show others how to perform tasks or duties (Some coordination of activities among contractors, project supervisors, other staff)

Work Demands

• Initiative & Judgement - Assignments are covered by established methods and procedures or standards. However, some judgement is required in adapting these guidelines to get the desired end result. The exercise of judgement is a normal requirement but is restrained by methods, procedures and/or standards. Supervisors are available in relation to administrative matters and may be consulted on professional/clinical/technical matters. Supervisor may provide guidance, but not solutions.
• Sensory Demands - Frequent effort (approximately 75% of the time). Concentration is necessary to provide regular or recurring counselling, preparation of complicated reports requiring intensive demand or competing multiple demands. Visual and/or listening attention with little choice of action to seek relief.
• Physical Effort - Frequent effort (approximately 75% of the time) Activities such as keyboarding, sitting for long periods.
• Dexterity - Coordination of fine movements where speed is a moderate consideration
• Accountability – Incorrect or inappropriate recommendations/decisions/actions have obvious effects on financial implications, some embarrassment to the Municipality, reduced service to the public, minor adverse effects on clients and requires intervention by senior staff to deal with repercussions.
• Safety of Others - Little degree of care required to prevent injury or harm to others.
• Interpersonal Skills – Explain, exchange data or information, deal with or settle requests, complaints or clarification of information.
• Disagreeable Conditions – Minor conditions with occasional exposure (Office environment)